General

Do’s

1. Ensure that the correct Series and number are quoted with the Account number issued by this office in the GPF schedules.
2. Ensure that the full name of the subscribers is quoted against the account number. Avoid initializing the name with title of the subscriber.
3. Ensure that schedules are prepared in chronological order of the subscriber account number.
4. Ensure that minimum subscription the employee is not less than 6 percent of basic pay + Dearness pay and not more than basic pay + dearness pay.
5. Ensure that all schedules are properly signed and stamped by DDOs and TOs.
6. Ensure that Grade IV and work charged staffs’ schedules are not clubbed along with schedule of Grade III or others. Separate schedules are to be prepared.

Don’ts

1. Do not omit the account no or name while preparing the schedules. Do not change the series of the Account number unilaterally, just because the employee has been transferred from one department to another. Series is a part of the account number which is allotted by this office. Changing the Series unilaterally will create a duplicate account number which will result in missing credits against the subscribers’ account.
2. Do not use nick manes or short names of the subscribers.
3. Subscriptions to GPF should not be deducted from the pay bills before allotment of account numbers from office of the Accountant General (Accounts & Entitlement) - II.
4. Do not club the monthly subscription along with refund of withdrawals. This has to be shown separately in the schedule indicating a ‘refund’ or ‘Subscription’ against the amount.
5. Do not club more than one months’ subscription or refund together. If an employee draws more than months’ pay at a time, the GPF schedule should either by prepared separately for each month or the amount shown separately for each month.
6. Do not prepare Gr IV schedules along with schedules of Gr III or above.

While forwarding papers for withdrawals from fund

Do’s

1. Ensure that the latest and original copy of the GPF statement is attached with the application of the subscriber.
2. Ensure that the Government sanction order is attached with the application forwarded to this office for withdrawals from the fund.
3. Authorize amount within available Credit of the Subscriber as per his/her latest GPF statement.

Don’ts

1. DDOs should not sanction G.P.F advances to any subscribers under their control without paying proper attention to their G.P.F accumulation causing negative balance to their accounts.
2. Do not use photocopies of Statements or older versions of statements for authorizing withdrawals from Fund.
3. Do not authorize to sanction withdrawals for an amount greater than the balance shown in the GPF statement.

While forwarding papers for Final withdrawal from Fund

Do’s

1. Final payments cases (on retirement) should be furnished in 10A Form. All the requisite information/certificates as stated in the form should be in unambiguous form and D.D.O must verify all relevant office records before submission to office of the Accountant General (Accounts & Entitlement) - II.
2. Before submission of the case to the office of the Accountant General (Accounts & Entitlement) - II it must be ensured that the subscriber has signed with date and mentioned residential address with Pin Code in the space provided for the purpose. DDO/Head of the office should also sign with date using his official seal.
3. Authorize amount within available Credit of the Subscriber as per his/her latest GPF statement.

Don’ts
1. Do not send final payment papers directly to this office. Ensure that the papers are routed through the department concerned.
2. Do not use photocopies of Statements or older versions of statements for authorizing withdrawals from Fund.
3. Do not authorize to sanction withdrawals for an amount greater than the balance shown in the GPF statement.