SWR - RTI

DGA/SWR RTI ACT

Right to Information Act 2005

• In accordance with Headquarters office Lr.No.541-LC/111 – 2005 dated 26.08.2005, following information is made available under section 4(1)(b) of the RIGHT TO INFORMATION ACT 2005.
• Functions and Duties of the Organization.

• The office has been entrusted with audit of accounts of the South Western  Railway as envisaged under various sections of Comptroller and Auditor General of India (DPC) Act, 1971.

• Powers and Duties of its Officers and Employees

Distribution of work among officers is as follows:

Procedure for decision-making process and channels of supervision and accountability
Office is responsible for audit of all accounts relating to South Western  Railway, and accounts relating Railway Recruitment Board, Bangalore, which is independent units, functioning directly under the control of the Railway Board. The operation, management and accounting of South Western   Railway are organised on Divisional and unit basis. Hence, our audit unit offices are correspondingly organised, for effective functioning.

Certification of Accounts of Hassan Mangalore Rail Development Company, Bangalore   is also entrusted to this office.

The activities of the Headquarters sections, apart from attending to administrative matters and personal claims, include vetting and issue of Inspection Reports from field parties to the concerned departments and their pursuance, through Group Officer. Group Officer is assisted by Sr. Audit Officers/Audit Officers, Assistant Audit Officers and Senior Auditors/Auditors posted in Headquarters.

The decision making process is initiated at sections through Asst.Audit Officers with final decision taken by Group Officer or Head of the Department, wherever necessary.

Norms set by it for the discharge of the functions :

The functions in the various cadres are discharged in accordance with provisions contained in various Manuals and Auditing Standards.

Rules, regulations, instructions, manuals and records used by its employees for discharging its functions :

Rules and regulations framed by the Government of India and the Comptroller and Auditor General of India are used in discharge of these functions. Apart from various rules governing Central Civil Services (like Leave, Pensions, CCA Rules, etc.), FR, SR Manual of Standing Orders (Audit), MSO (Admn), Manual of Audit (Railways) etc., are also used for this purpose.

The names, designations and other particulars of the Public Information Officer

Dy. Director, Office of the Principal Director of Audit, Hubli is designated as Public Information Officer.

• A statement of the categories of the documents held by it or under its control :
• As far as documents of the Auditee Organisation i.e., Zonal Railway is concerned, they are retuned back after examination.
  • This office has copies of the following Audit Reports prepared by the CAG of India
  • Audit Reports of Union Government (Railways)
  • Audit Reports of Union Government (Railway Finance)
  • Performance Audit Reports

  This office also keeps copies of the printed Appropriation Accounts and Budget documents of the Union Railway.

  The particulars of any arrangement that exists for consultation with or representation by the members of the public,in relation the formulation of policy or implementation thereof :

  A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted by it. Additionally, information as to whether the meetings of these are open to the public, or the minutes of such meetings are accessible to the public:

  • Following Committees have been setup are in operation:
  • Committee to deal with cases relating to Sexual Harassment of Female Employees.
  • Disaster Management Committee under the Chairmanship of Principal Director of Audit.

  The above mentioned committee meetings are not open to public. The minutes will be drawn as and when the meetings are held by these committee

  • A directory of its officers and employees :
  • Gradation List of Office of the Principal Director of Audit is prepared and maintained by the Administration Section of this office.

  The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations :

  Scales of pay of each category of post and number of persons in that category is mentioned below :

• Levels of pay of each category of post and number of persons in that category is mentioned below:

   

  Sl. No.	Employees	Level of Pay as per 7th CPC
  Group ‘A’ Officers
  1.	Sr. Audit Officer	Level-10
  Group-‘B’ Officers
  1.	Asst. Audit Officer	Level-8
  2.	Private Secretary	Level-8
  3.	Hindi Officer	Level-8
  Group ‘B’ Officers ( Non-Gazetted)
  1.	Supervisor	Level-8
  2.	Sr. Auditor	Level-6
  3.	Personal Assistant	Level-6
  4.	Junior Translator	Level-6
  Group ‘C’ Officials
  1.	Auditor	Level-5
  2.	Data Entry Operator Grade ‘B’	Level-5
  3.	Stenographer/Data Entry Operator Grade ‘A’	Level-4
  4.	Clerk/Staff Car Driver	Level-2
  5.	Multi-tasking Staff	Leve-1

   

• Human Resources (Persons in position vis-a-vis sanctioned strength) as on December 31, 2013.

  Human Resources (Sanctioned Strength vis-à-vis Persons-in-Position) as on July 01, 2020

  Sl. No.	Cadre	Sanctioned Strength	Person-in-Position	Excess/Shortage
  01.	Sr. Audit Officers	17	17	0
  02.	Asst. Audit Officers	33	31	-2
  03.	Supervisor	1	1	0
  04.	Sr. Auditors	34	27	-7
  05.	Auditors	9	2	-7
  06.	Private Secretary	1	0	-1
  07.	Personal Assistant	1	0	-1
  08.	Stenographer	2	2	0
  09.	Clerk/Typist	4	4	0
  10.	Hindi Officer	1	0	-1
  11.	Junior Hindi Translator	1	0	-1
  12.	Data Entry Operator Grade ‘B’	1	0	-1
  13.	Data Entry Operator Grade ‘A’	4	1	-3
  14.	Staff Car Driver	1	0	-1
  15.	MTS	14	8	-6
  Total		124	93	-31

   

  The budget allocated to each of its agency indicating the particulars of all plans, proposed expenditure and reports on disbursements made.

  Budget allocation is made by the office of the Comptroller and Auditor General of India. The bill passing authority is the PAO/Indian Audit Department, Bangalore   for all Group A Officers and the FA & CAO/South Western Railway for all Group B and C staff of this Office

  Details of the information available to, or held by it, reduced in  electronic form.

  The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

  • Regulation of fee and cost as prescribed by the Government of India, Ministry of Personnel, Public Grievances and Pensions (Department of Personnel and Training) vide Notification dated 16.09.2005 are as follows:

    The names, designations and other particulars of the Public Information Officer Dy. Director, Office of the Principal Director of Audit, Hubli is designated as Public Information Officer.

    • A request for obtaining information under sub Section(1) of section 6 shall be accompanied by an application fee of rupees ten by way of cash against proper receipt or by demand draft or bankers cheque payable to the FA&CAO,  South Western  Railway, Hubli .
    • For providing the information under sub Section (1) of section 7, the fee shall be charged by way of cash against proper receipt or by demand draft or bankers cheque payable to the FA&CAO, South Western  Railway, Hubli  of the Public authority at the following rates
      • rupees two for each page (in A-4 or A-3 size paper) created or copied
      • actual charge or cost price of a copy in larger size paper
      • actual cost or price for samples or models; and
      • for inspection of records, no fee for the first hour and a fee of rupees five for each fifteen minutes (or fraction thereof) thereafter
    • For providing the information under sub – section (5) of Section 7 the fee shall be charged by way of cash against proper receipt or by demand draft or bankers cheque payable to the FA&CAO, South Western  Railway, Hubli  of the public authority at the following rates.
      • For information provided in diskette or floppy rupees fifty per diskette or floppy; and
      • For information provided in printed form at the price fixed for such publication or rupees two per page of photocopy for extracts from the publication.