Right to Information Act, 2005

In accordance with Headquarters office Lr.No.541-LC/111 – 2005 dated 26.08.2005, the following is the information made available under Section 4(1)(b) of the RIGHT TO INFORMATION ACT 2005.

Particulars of Organization’s functions and duties

Director General of Audit is the Head of the Department for Office of the Director General of Audit, Western Railway.  DGA is assisted by Group Officers in charge of Administration and Inspection. The office has been entrusted with audit of activities of the Western Railway zone under the provisions of the Comptroller & Auditor General of India (Duties, Powers and Conditions of Service) Act, 1971.

The procedure followed in the decision-making process, including channels of supervision and accountability.

Audit of Western Railway Expenditure and Receipts and certification of Annual Accounts of Commercial undertakings is conducted through inspection of departmental offices by audit parties generally comprising Senior Audit Officer, Assistant Audit Officer(s) and (Sr.) Auditor.

The activities of Headquarters sections, apart from attending to Administrative matters and personal claims, include vetting and issue of Inspection Reports to the departments concerned and their pursuance, through Group Officer.  The Group Officer is assisted by Senior Audit Officer, Assistant Audit Officer and Auditor posted in Headquarters, in this regard.

The decision making process is initiated at section level through Assistant Audit Officers, while final decision would be taken by Group Officers or Head of the Department, as appropriate.

The norms set for the discharge of the functions

The functions in the various cadres are discharged in accordance with various Manuals and Auditing Standards and other documents/publications issued by the Comptroller & Auditor General of India.

The rules, regulations, instructions, manuals and records held and used by the employees for discharging office functions:

Rules and regulations framed by the Government of India and the Comptroller and Auditor General of India are followed in discharging these functions. Apart from the various rules governing Central Civil Services (Leave, Pension, CCA, etc.) Rules, Financial Audit Guidelines, Performance Audit guidelines, Compliance Audit Guidelines, Manual of Standing Orders (Audit), Manual of Audit (Commercial), Manual of Revenue Audit etc., are also used for this purpose.

A statement of the categories of the documents held by the office or under its control:

The documents received from auditee organisations and the Government are being held by the office.

The particulars of any arrangement that exists for consultation with or representation by the members of the public, in relation the formulation of policy or implementation thereof.

Not applicable

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as a part or for the purpose of advice, and as to whether meetings of those boards, councils, committees and other bodies are opened to the public, or minutes of such meetings are accessible for public.

The following Committees are set up and in operation:

• Audit Advisory Board
• Committee to deal with cases relating to Sexual harassment of female employees at work place.
• SC/ST Cell to deal with matters relating to grievances of employees belonging to the reserved categories.

A directory of officers and employees:

• Directory of officers and employees

The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.

• Cadre-wise Pay levels of the officers/officials

The budget allocated to each of the agency indicating the particulars of all plans, proposed expenditure and reports on disbursements made.

Budget allocation is made by Office of the Comptroller and Auditor General of India based on the proposals submitted by this office, and is being monitored through Budget and Expenditure Monitoring System (BEMS).  BEMS is now integrated with the PFMS (IBEMS).

The manner of execution of subsidy programs including the amounts allocated and the details and beneficiaries of such programs.

Not applicable

Particulars of recipients of concessions, permits or authorization granted by the office.

Not applicable

Details in respect of the information available to or held by the office, reduced in an electronic form.

All information will be made available in electronic format at www.cag.gov.in

Regulation of fee and cost as prescribed by Government of India, Ministry of Personnel, Public Grievances and Pensions (Department of Personnel and Training) vide Notification dated 16.09.2005 are as follows:

• A request for obtaining information under sub section(1) of Section 6 shall be accompanied by an application fee of rupees ten by way of cash against proper receipt or by demand draft or banker’s cheque payable to the Senior Audit Officer(Bills), O/o Principal Accountant General (Audit) Andhra Pradesh, Hyderabad.
• Fee for providing information under sub-section (4) of Section 4 and sub-sections (I) and (5) of Section 7 of the Act shall be charged at the following rates, namely :—
• For providing the information under sub-section (1) of Section 7, the fee shall be charged by way of cash against proper receipt or by demand draft or banker’s cheque payable to the Senior Audit Officer(Bills) of the Public authority at the following rates:
  • rupees two for each page in A-3 or smaller size paper;
  • actual cost or price of a photocopy in large size paper;
  • actual cost or price for samples or models;
  • rupees fifty per diskette or floppy;
  • price fixed for a publication or rupees two per page of photocopy for extracts from the publication;
  • no fee for inspection of records for the first hour of inspection and a fee of rupees 5 for each subsequent hour or fraction thereof; and
  • so much of postal charge involved in supply of information that exceeds fifty rupees.

• Fees may be paid in any of the following manner, namely:—
  • in cash, to the public authority or to the Central Assistant Public Information Officer of the public authority, as the case may be, against a proper receipt; or
  • by demand draft or banker’s cheque or Indian Postal Order payable to the Accounts Officer of the public authority; or
  • by electronic means to the Accounts Officer of the public authority, if facility for receiving fees through electronic means is available with the public authority.

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.

No such facility available

The names, designations and other particulars of the Public Information Officers under section 4(1) (b)

Shri Satish N. Wasnik, Director (Administration) is designated as Central Public Information Officer.

Phone No.: 022-22074633

Director General of Audit is the First Appellate Authority