Processing of Pension application

Procedure for Submission of Pension claim by the retired Govt. Servant:-

Submission of signed Application to the Office of the Accountant General (A&E) through his Department along with the following:-

• Pension Application Forms in duplicate (i.e. Form No. 1, 1A, 2,5, & 19)
• Passport Size Joint Photograph (with spouse) - 3 copies duly attested by Department/ Government.
• Identification Marks - 2 copies duly attested by the Department/ Government.
• Specimen signature - 2 sets duly attested by the Department/ Government.
• Nomination for Life Time Arrears of Pension  / Gratuity  /CVP. 
• Details of family - with age and marital status (if possible with the date of marriage) and details of handicapped members, if any, with Medical Certificate from a Civil Surgeon.
• Form 19 showing outstanding Govt. dues, if any along with Provisional Pension, Provisional DCRG sanctioned and disbursed. Sanction order copy of the Provisional Pension & DCRG are to be enclosed.
• L.P.C.
• Commutation application in the Form –A.

Procedure for Submission of Family Pension claim by the Spouse/ Legal heir(s) of the late Govt. Servant:-

Submission of signed Application to the Office of the Accountant General (A&E) through his Department along with the following:-

• Family Pension Application Forms in duplicate (i.e. Form No.1A, 3, 5,6, 9, 10, 20, 21&22 ) and in case of Compassionate Family Pension Forms are21 A, !0A, 20A, Revised Form 3, revised Form No 9A , revised Form 5, Revised Form 6.
• Passport Size Photograph of the Family Pensioner - 3 copies duly attested by Department/ Government.
• Identification Marks of the Family Pensioner - 2 copies duly attested by the Department/ Government.
• Specimen signature of the Family Pensioner - 2 sets duly attested by the Department/ Government.
• Nomination for Life Time Arrears of Pension  / Gratuity . 
• Details of family members with age and marital status (if possible with the date of marriage) and details of handicapped members, if any, with Medical Certificate from a Civil Surgeon.
• Form 19 showing outstanding Govt. dues, if any along with Provisional Pension, Provisional DCRG sanctioned and disbursed. Sanction order copy of the Provisional Pension & DCRG are to be enclosed.
• L.P.C.
• Death Certificate / Legal Heir ship Certificate in the case of Family Pension along with the application for Family Pension.

Department :-

Forwarding of Pension proposal

• All documents submitted above should be countersigned by the Head of Office.
• Service book / Service Roll (Date of Birth, Date of Appointment, duly noting
  the date of retirement, date of confirmation, last pay drawn regulating his pay / Special Pay/Personal Pay etc. service verification done from Date of Appointment  to Date of Retirement)
• Covering letter by the forwarding authority.

Accountant General

Verification & Authorization

• On receipt of the application and after verification of the proposal, AG admits the pensionary benefits based on the qualifying service and Average emoluments and sends the admittance report to the department along with the service book.
• Authorizes the pensionary benefits in Pension Payment Order (for pension) Gratuity Order & commutation order (commutation of the pension) in three copies. 1st copy to the Treasury, 2nd copy to the pensioner and the 3rd copy to the department

Pension Payment Order (PPO)

• 2 PPO books are prepared ( Pensioner's half  & Disburser's half) and sent to Treasury Officer
• 3 copies of forwarding letter for PPO are sent, one each to pensioner, Department and Treasury for information.
• Pension is payable at the Treasury desired by the pensioner

Gratuity Payment Order (GPO)

3 copies of GPO authorizations are prepared, one each to the

• Departmental Officer
• Treasury Officer
• Pensioner

Commuted Value of Pension (CVP)

3 copies of CVP authorizations are prepared and sent to the

• Treasury Officer
• Pensioner
• Departmental Officer

Note :   CVP is payable at the same treasury for pension. The admissibility of CVP first reported to the PPG deptt, Govt. of Assam for sanction & thereafter necessary authority for CVP is issued by AG office on receipt of sanction order (desired by the pensioner).

Pensioner :-

Receipt of Pensionary benefits authorized by Accountant General

The Pensioner should approach the Treasury Officer for payment of PPO, DCRG and CVP by production of the intimation received from the A.G.    

Note: For any revision or increase in pension, the pensioner should approach to the AG Office for re-fixation of pensionary benefits through the Department or Government as the case may be.