Audit Management Group-II (Non-LAD)
Group Officer-in-Charge: Shri Ashish Tirkey, Deputy Accountant General
1. Coordination Branch (HQ – I & Co-ordination)
Coordination Branch is designated as the Headquarters/ Controlling Branch of AMG – II as the same controls the manpower within AMG – II on behalf of Group Officer. Various functions of this branch are as follows:
- Deployment/redeployment of manpower within AMG – II including management of leave/training reserve;
- Maintenance of attendance of Field Audit Staffs temporarily present at Headquarters;
- Assist the Group Officer in preparation, execution and monitoring (including related correspondence) of Annual Audit Plan and Quarterly Audit Programmes through necessary and periodic risk assessment of audit universe;
- Dealing with Complaints (received against staff of AMG – II Group), if any;
- Scheduling of audit units on priority basis for audit/ re-audit/special audit etc.;
- Preparation of tour programme for approval of the Sr. DAG (AMG – II)/DAG (AMG – II) particularly for PAPs and Inspecting Officers based on approved Annual Audit Plan;
- Issuance of intimation letters to the auditable entities to be visited by the PAPs with the instruction to supply the records and information as may be required by them for conducting audit;
- Assessing of training needs of the group on continuous basis and coordination between Administration wings regarding nomination, scheduling and management of training programmes including faculty support;
- Convening Quarterly Meetings;
- Capturing, reporting and forwarding of leave related matters (in respect of all staff members of AMG – II), attendance, audit tour related returns (wherever applicable), training feedback etc. to Administration wing;
- Preparation of Performance Assessment Report every year;
- Monthly evaluation of attendance of PAPs;
- Maintenance and Operation of Management Information Systems (in vogue) relating to functions of the wing;
- Updation of database and digitization of records identified and handled by the wing;
- Periodic assessment of records being handled by the wing against the prescribed retention period and preparation of consolidated list of records which may be disposed off/ weeded out.
- Any other function/responsibility as delegated by the Group Officer or PAG.
2. Vetting Report Branch (HQ – II)
Vetting Report Branch is entrusted with the following functions:
- Monitoring the receipt and issue of Inspection Reports;
- Receipt, Recording, Verification and Transmission of Draft Inspection Reports;
- Timely Receipt, Recording and Issue of the approved Inspection Reports;
- Maintenance and analysis of newspaper/press clippings;
- Maintenance of relevant internal control documents viz. Objection Book, Control Register, Adjustment Register and other returns;
- Leave related matters of staff posted in Branch;
- Processing of Broadsheet replies;
- Assist the Group Officer to monitor the progress of the Inspection Reports after issue and correspond with the audit entities to furnish the Broadsheet replies (if not received within prescribed time);
- Coordinate with the Audit Entities/Department(s) to convene Audit Committee Meetings/Bi-lateral Meetings;
- Processing of Right to Information (RTI) queries;
- Correspondence with State Government as and when required;
- Vetting of draft Inspection Reports either in paper form or in digitized medium for approval of the Group Officer within the prescribed time limit;
- Incorporation of changes, if any, to the draft Inspection Report proposed by the Group Officer.
- Grading of Inspection Reports;
- Scrutiny of draft Separate Audit Reports (SAR) in respect of Corporations (i.e.West Bengal Film Development Corporation Limited, Basumati Corporation Limited, New Town Telecom Infrastructure Development Company Limited, West Bengal Housing Infrastructure Development Corporation Limited, New Town Green Smart City Corporation Limited, West Bengal Tourism Development Corporation Limited, Great Eastern Hotel Authority)as submitted by PAPs for finalisation and onward transmission to Head Quarters for approval;
- Issue of approved SARs to the Government as well as to the Management for laying the same before the Legislative Assembly;
- Scrutiny of Agenda Papers and Minutes of the Meeting of the Board of Directors of Government Companies and Statutory Corporation and also outcome of checking of audit team noted in the Board Minutes Register for necessary follow up;
- Any other function/ responsibility as delegated by the Group Officer or PAG.
3. Resident Audit Office, Kolkata Metropolitan Development Authority (RAO/KMDA)
Kolkata Metropolitan Development Authority (KMDA) functions as a development authority under the administrative control of Urban Development and Municipal Affairs Department, Government of West Bengal. It carries out major infrastructure development works under Kolkata Municipal Area (KMA). As on date, Kolkata Improvement Trust (KIT) and Kolkata Metropolitan Water and Sanitation Authority (KMWSA) stands merged with KMDA. Audit of KMDA has been entrusted to this Office up to 2021-22 vide Urban Development Department, Government of West Bengal Letter No 828-T&CP/C-2/IR-14/06 dated 11 May 2016.
Brief functions of RAO/KMDA are:
- All the establishment works relating to RAO/KMDA;
- Compilation of weekly report, monthly report, quarterly report, six monthly statements etc.;
- Preparation of Annual Audit Plan in respect of RAO/KMDA;
- Calculation of Annual Audit Fee, raising claims and realising thereof;
- Conducting Transaction Audit as per approved audit plan, compilation of Inspection Report thereof;
- Review of old outstanding paras and settlement thereof;
- Conducting audit on Annual Accounts of KMDA, compilation and finalisation of Draft Separate Audit Report (SAR).
- RAO/KMDA also conducts Certification Audit in respect of West Bengal National Ganga River Basin Project (WBNGRBP), the implementing unit of which is KMDA, if entrusted by headquarter office;
- Any other function/ responsibility as delegated by the Group Officer or PAG.