Accounting System
- Exercise utmost care while preparing Budget Estimates/Revised Estimates and Report Excess / Savings promptly and in time
- Draw Temporary Advance only for expenditure which is Urgent in nature and Adjust within the Time limit of 3 months
- Adhere to Limitations – not more than 2 advances at any point of time
- Classify correct nature of bills under Article 99 Remit unspent balances immediately
- Reconcile both expenditure and receipts, monthly before 15th with Treasury Officer
- Propose AM correctly through Treasury Officer concerned
- UTILISATION CERTIFICATE UC s for Grant in aid received
- Furnish Utilisation Certificate within maximum time limit of 18 months
- undertake periodical review of expenditure
- Send UCs to AG only after the expenditure is incurred
- Avoid Bunching of UCs across Heads
- Ensure that Personal Deposit Account requires specific G. O. for Funds
- Send request for opening of Personal Deposit Account with relevant documents
- Prepare accounts monthly and Reconcile with the Treasury/PAO
- Separate accounts for PD from Consolidated Fund and outside.
- Close the PD Account, created out of consolidated Fund, on 31st March Every year
- Prepare Bills with the correct coding of DDO
- Operate only those Heads which relate to your Department